Travel Guidelines

Before you travel, make sure you check on reimbursement rates for your project. The general U of M policy reimburses based on the rates found here: It is easier if each individual traveling is reimbursed for their own expenses. Do NOT combine meals, hotels, etc. one form. Pay for all expenses seperately to ensure reimbursement happens smoothly. 

To be reimbursed, you will need to fill out the employee expense reimbursement form:  File2018_employee_expense_worksheet.xlsx

  • Be sure to add your account string in the justification area.
  • Print the worksheet, sign, attach all receipts and turn into the accounting office for electronic entry. Your PI or supervisor will need to sign off on the form. 

Below are the links for the Justification Standards and Travel Services Web Site (VERY informative):

You still need to Fill out and turn in a Travel Authorization BEFORE you travel out of state. Anything over the Minnesota border is considered out of state.

Questions can be addressed to Nicole Jones at

Employee Resources